Task Prioritization and Delegation: How to Do It Effectively
How to effectively prioritize and delegate tasks is the most asked question from our clients. Learning how to let go and hand off low-value tasks doesn’t need to be difficult. And if your workforce is remote or hybrid, prioritization and delegation are essential to building a cohesive and efficient team. We understand growing your business is a top priority. And when you properly delegate the right tasks, you will have more time to develop your business, spend more time with your family and friends, and take needed time off. Here are some of our tried and true tips for effectively delegating.
Collect A List Of All Your Tasks
Write down everything that needs to be done, both business and personal
Don’t worry about prioritizing your list
Don’t leave anything off
Identify Urgent Versus Important
Determine what needs immediate attention
Establish which tasks if not completed quickly will affect your business
Pinpoint high priority items that depend on something or someone else
Assess Importance And Delegate What You Can
Single out the items most important to your business and categorize them as either…
Tasks you must tackle
Tasks that can be delegated to your team
Order Tasks By How Long They Take To Complete
Begin with the task that takes the most time and effort
If you can't tackle the big stuff until the little stuff is off your plate then...
Delegate the smaller items so you can focus on the critical ones
Always Remain Flexible And Adaptable
Things often change so be prepared when it happens
Have a plan so it doesn’t overwhelm you
Remind yourself to be flexible and adaptable to keep you focused and stress-free
Know When To Move Things To Tomorrow
There will be times you can’t get to everything
After you’ve prioritized, estimated value and time, and delegated, cut the rest from today and move it to tomorrow
And if you moved it to tomorrow, you could probably delegate it!
Need some help getting started? Here’s a free resource to get you on your way.