How to Effectively Prioritize and Delegate Tasks
Prioritizing is sometimes easier said than done. Please don’t fall into the trap of thinking you’re the only one who can do a task or, even worse, think you can knock it out quickly. If you don’t learn to delegate to your team members, they can’t learn to help you. And if your team is remote, learning to delegate is an essential step towards creating a cohesive and efficient team. When you can effectively delegate, you realize how much more time you have to grow your business, spend time with your family and friends or even take a much-needed vacation.
Read on to learn how to take the first steps to effective prioritization and delegation.
Collect a list of all your tasks.
Make a list of everything you need to tackle
No need to prioritize anything yet
Don’t leave anything off
Identify urgent versus important.
What needs immediate attention?
Which tasks, if not finished immediately, will affect your business?
What high priority items depend on something else?
Assess importance and delegate what you can.
What’s most important to your business?
What can only you take on?
What can you delegate to your team?
Order tasks by how long they take to complete.
Begin with the task that requires the most time and effort
If you can’t tackle the big stuff until the little stuff is off your plate
Then delegate the easy things so you can focus on the critical
Always remain flexible and adaptable.
Things often change, and it’s essential to know it WILL happen
Don’t let your list overwhelm you
Being flexible and adaptable keeps you focused and stress-free
Know when to move things to tomorrow.
Sometimes you can’t get to everything
Once you’ve prioritized, estimated value and time, and delegated - cut the remainder and move it to tomorrow
Remember, if you moved it to tomorrow, you could probably delegate it!
Here’s a handy free resource to help you get started!
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